An Insight to the world of SharePoint | OptimusBT
Posted March 2, 2010on:
Information is vital for organizations, whether it’s about the organization or the customers; the competition; or the market. Organizations can’t work in silos and collaboration is a key result area for improving performance efficiency. SharePoint from Microsoft is an answer to the several questions rose by the industry to resolve the issue of information silos & improving collaboration. SharePoint can be seen as an intranet used for streamlining data collaboration within organization more effective information sharing with secured access. It provides a centralized storage repository to make data access faster, easier and in a much safer way.
SharePoint emerged as a solution for many organizational issues in concern with Document management, Enterprise content management, Social applications, Project Management, Forms and workflow management and many more industry wide challenges. SharePoint provides an effective mechanism integrates organizations irrespective of their capacities i.e. it provides solutions to organization ranging from startups to fortune 500 companies.
ü Enterprise Content Management: With the amount of content that is being created daily by users within Enterprises, no wonder that there is a need for more and more sophisticated Enterprise Content Management solutions to organize, manage and search content within the enterprise. SharePoint Content management enables all users to participate in a governed, compliant content management lifecycle. SharePoint Content makes it possible to expertly balance user experience with policy and process.
ü Workflow & Form Management: Forms and workflow automation provides an IT independent self service mechanism allowing for automation of eforms, process and approval workflows like those one comes across in HR, IT services and the like. Leveraging Window’s workflow foundation, highly flexible, secure and scalable form and workflow solutions can be implemented in SharePoint that allow business users to configure the forms and process flow, set alerts and reminders, and change various parameters as needed, in a centralized self service fashion without having to depend on IT developers continuous
ü Social Application: Organization’s are striving to reach to customers in a much more extensive manner in a cost effective way. With user communities, blogs, wikis, mashups, RSS feeds, surveys and other facebook like social applications, pan enterprise communication, information sharing and collaboration has reached a whole new level, helping organizations harness synergies, and reduce process and project turnaround times making them more nimble and efficient
ü Project Management: Organizations across the world are striving for global reach and hence scaling up their project volume. With multiple ongoing projects the challenge to deliver on time being profitable becomes tremendous. The challenges organization face are Managing task and resource allocation, handling internal and external communication, team management, disparate workflows and teams involved, language/cultural barriers etc. To meet all of these challenges in a comprehensive fashion, one needs a complete project collaboration solution that allows for centralized web based collaboration, document and content management platform, and provides phase wise project monitoring and reporting dashboards, event triggered alerts, metadata and tagging driven process workflows, and secure access, all in a configurable, seamless, scalable and extensible format.
ü Document Management: With a plethora of documents- both paper and digital, scattered across your organization, information discovery becomes very important to provide the right information at the right time for your users. To meet this specific challenge, a comprehensive document management solution is preferred which centralizes all of your enterprise documents and provide ease of access along with a workflow, meta-data and security to seamlessly manage your document management solutions. SharePoint provides plenty of control over your data it allows managing access
Conclusion: SharePoint solutions have defined the new paradigms for Enterprise collaboration which is very effective in connecting the dots within organizations. SharePoint allows you to share information across groups, departments and teams by bridging the gaps and making information flow more effective and efficient across the broad spectrum of users.